The Grant Committee membership includes the Grants Committee Chair and other Rotarians as necessary to complete the assigned tasks. The District Rotary Foundation Committee Chair shall be a non‐voting member of this committee, unless a vote is necessary to break a tie.
The Grants Committee is responsible for educating the clubs about the opportunities afforded by District and Global Grants as well as the promotion and administration of the grants programs. There are two distinct avenues within the grants program:
- global grants (including Scholar and Vocational Training Team grants), and
- district grants.
The Grants Committee reviews and determines awards for club District Grant applications and other permitted district grant programs such as district projects, scholarships, and volunteer service grants based on the priorities determined by the SHARE Committee and District policy. The result of this process becomes the annual District Spending Plan submitted to the District Grant Implementation Committee for submission to The Rotary Foundation for approval prior to the release of District DDF for the year. Any changes or amendments to the District Spending Plan must be approved by the SHARE Committee and submitted by the District Grant Implementation Committee.
In June, the Grants committee meets to evaluate District Grant applications in preparation for filing the District Spending Plan. If club District Grant requests for DDF exceed the amount of available DDF, the Grants Committee will allocate the available DDF using a Score Sheet approved by the SHARE Committee for that purpose.
The Grants Committee reviews proposals for Global Grants, Scholars, and Vocational Training Teams and makes recommendations to the District Foundation Chair and the District Governor regarding approval for DDF usage. The Grants Committee will assist clubs in preparing grant applications with The Rotary Foundation. The Grants Committee will assure that applicant clubs meet qualification requirements and understand reporting responsibilities and obligations.
The Grants Committee monitors the timely reporting of all grants.
- District Grant Reports.
Clubs must complete and report District Grant projects within the same Rotary year. Approved District Grant projects are funded on a reimbursement basis based on reports submitted. Clubs may submit interim reports along with receipts to receive reimbursement of incurred approved expenses.
A final report is required for all District Grants by April 30.
- Global Grant reports.
Global Grants are reported to The Rotary Foundation in accordance with TRF requirements.